New Comms Process

I’ve made many blogs about communication. It seems that over time, there can be a new tool that managers start using which then becomes the cool thing to communicate with. Email was always a popular way of sending the information to all. When messaging apps like Microsoft Teams or Slack were available, then these became the cool way, but it involves people subscribing to the channel in the first place. Then we had Social Media style apps, initially “Facebook for Work” and then Yammer which was recently renamed to Viva Engage. Then there’s documentation style websites like Confluence, Sharepoint.

There was one post that made me laugh where a manager highlights the problem of having too many apps which then people have their favourites and have different frequencies checking them. So he points out the absurdity of cross-posting, and wants to fix the problem by carrying on cross-posting, but mainly causing you to divert from one platform to another.

As one colleague hilariously pointed out: 

Here is what the manager announced:

Hey everyone,
You might have noticed, during this quarter, that I have been trying out various different ways to get a message out to the whole department. I've put content on Confluence and Teams, and sent messages by Teams, Slack and Email cascade. The bottom line is, there is no one-size-fits-all solution to getting important info out smoothly.

But this is a problem we can solve. And it's a problem that we must solve: with this many people in the team, it is critical to have a way to announcements and updates out to everyone. So this is how it will work from now on:
You are reading this on Viva Engage. This is a new community set up specifically for long-form comms across the train. If you Follow this community you will get updates of new announcements. But I won't rely on just that - I will also send out notifications on Teams and Slack, with a link to new posts. I will also use Teams and Slack to post short-form updates that do not need a post on Viva Engage. So here is the call to action:
• I will commit that the leadership will use both Teams and Slack to send out department-wide notifications. As long as you look out on one or other of these channels, you will not miss out.
• I ask everyone to do this right now: whichever tool you prefer (Teams or Slack), make sure you have access to the right channel (see screenshot), pin it or star it, and make sure notifications are turned on.
For this first post, I will also send out an email cascade but in future I will drop this step. It's vulnerable to delays and with the other channels set up, we don't need this as well.

For the Viva Engage posts - please "like, share and subscribe"!! Let's make this a conversation
Thanks